Annual Census
Privacy notice
The Independent Schools Council (ISC) (the Data Controller) is a membership association made up of schools within membership of one of the five Heads’ associations. ISC is a not-for-profit company limited by guarantee, registered with Companies House (registered number 1103760).
This privacy notice is intended to cover data collected by ISC during the Annual Census.
What we collect and what we use it for
When you complete the survey the member of staff submitting it will provide the following personal data:
• Name; and
• Email address.
We use this information to contact you in the event we have queries about your school’s Census data submission.
The Census collects the following personal data for the Head(s); Bursar/Business Manager; Chair of Governors; Examinations Officer; Marketing Manager and head of sixth form:
• Full Name, including title, and;
• Email address.
We use the head’s details to contact them with a variety of ISC communications throughout the year.
We use the bursar’s details to contact them with a variety of ISC communications throughout the year relating to financial management.
We may use the chair of governors’ details to contact them with issues relating to school governance.
We use the exam officer’s details to contact them with communications relating to exam data collection.
We use the marketing manager’s details to contact them with information relating to school marketing and strategy.
We use the head of sixth form for collecting data related to progression to higher or further education.
Some questions on the census, such as the State School Partnerships Impact Statement, require the school to enter free text. We do not collect any personal data in these fields and advisory notices will be added to each of these questions not to include personal data of any kind.
ISC schools must highlight this disclosure of information to the ISC in their own privacy notices.
Sharing your data
We regularly share certain personal data with the School Partnerships Alliance (SPA) to support SPA’s website which promotes partnership working between state and independent schools, following the archiving of the ISC’s Schools Together website. Your data will only be transferred within the United Kingdom and we have in place a data sharing agreement with SPA to ensure your data is protected and secure. Please also see the SPA privacy notice on their website for details of how your data will be handled by them here.
If you wish to opt out of your data being shared with SPA, you can do this at any time and we will contact SPA to ensure it deletes the relevant personal data upon notification by ISC. To opt out or raise any concerns, please contact [email protected].
We may also need to pass your information to other to certain bodies where we might be legally required to do so. For more information on this, please contact [email protected].
Excluding the above, we will not share your data from the Annual Census with others. Your information will not be used for marketing purposes in this regard.
Lawful basis under GDPR and retention
In most instances, ISC is relying on ‘legitimate interests’ to hold, share and otherwise process your data, as you have provided your data in order to take part in the annual census. Processing this data is in the legitimate interest of the ISC, the independent school sector, ISC associations and ISC schools. It is also in the legitimate interests of SPA where it is shared with them as set out above.
We will keep your contact data for one year. If you would like these details to be removed, please email [email protected] or write to The Independent Schools Council, Second Floor 23 Buckingham Gate, London SW1E 6LB to have your details removed.
Security
ISC stores and transfers all data securely and we are committed to ensuring that we only use data processors who are UK GDPR compliant.
For more information on security and ISC’s third party processors, please contact [email protected]
Your rights
Under the General Data Protection Regulation (EU 2016/679) and the UK Data Protection Act 2018, you have certain rights associated with the use of your data. These include the right of access, the right to object to certain types of use of your information, the right to request rectification or erasure of your information, and the right to request your information in a portable format. Not all of these rights are absolute, and they may be subject to certain exemptions and limitations. More information can be found on the Information Commissioner’s website at: https://ico.org.uk/.
If you believe that ISC has not complied with this privacy notice or has acted otherwise than in accordance with Data Protection Law, you have the right to make a data protection complaint directly to the ISC by contacting [email protected] or writing to The Independent Schools Council, Second Floor, 23 Buckingham Gate, London SW1E 6LB. The ISC will acknowledge your complaint within 30 days of receipt and will investigate and inform you of the outcome of your complaint without undue delay.
If you are not satisfied with how we are processing your personal data, or how we deal with your complaint, you can make a complaint to the Information Commissioner’s Office at www.ico.org.uk. The ICO does recommend that you seek to resolve any issues with the data controller initially prior to any referral.
Should you want more information, or you would like to exercise any of these rights, please contact: [email protected].